Offsite Box Audit
The Offsite Box Audit: Know What’s Inside
How many boxes do you have in offsite records storage? Do you know what’s in each of them?
Approaching offsite records storage with an out-of-sight, out-of-mind attitude can quickly turn into a costly problem. Organizations with unidentified or poorly identified boxes expose themselves to several business risks, including:
- Unnecessary operational costs
- Increased legal costs in the event of discovery
By properly identifying your offsite records, you can reduce exposure, save costs, and be ready for any organizational changes. It all starts with knowing what’s in the box.
Whether your organization is acquiring or selling a division, moving offices, or just needs to reduce records storage costs, now is the time for an offsite box audit.
What is a box audit?
TAB’s proven methodology will verify what’s in each file box, and determine what action is required including:
- Capturing box-level information
- Capturing file-level detail
- Restructuring contents based on retention values
- Destroying non-records
- Destroying records according to lapsed records retention schedule
- Returning active files to active file room
Each step is managed closely by TAB, with established procedures for clients to review progress and approve the final destruction of records.
Keep only what you need, know what you have
In addition to reducing your organization’s exposure to litigation and compliance risks, a thorough, professional offsite box audit will also directly save money by:
- Destroying non-record or out-of-date materials
- Reducing retrieval costs of pulling multiple boxes to find a single file
- Lowering the costs of external audits
By properly identifying your offsite records and files, you can reduce exposure, save costs, and be ready for any organizational changes. It all starts with knowing what’s in the box.