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September 2013 – OnRecord Newsletter: How to Reduce Your Offsite Storage Costs


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Tips to Reduce Offsite Storage CostsShare:    Facebook Twitter More...1.  3 Tips for Reducing Offsite Storage Costs

“Too much of our records management budget goes to offsite storage. How do we get the cost down?”

It’s a question our clients often ask, and seems to be a common problem for records management departments everywhere.

So we’ve put together three tips to help your organization reduce your offsite storage expenditure. We’ll look in depth at:

  • The role of retention schedules
  • Conducting records purges and offsite box audits
  • Optimizing on-site storage potential

You can download this resource here.

2. Upcoming Webinar: Learn More About Reducing Offsite Storage Costs

If you want to take a deeper dive into reducing your offsite storage costs, sign up for our upcoming webinar. We’ll walk you through tips, share some real-world examples and answer any questions you may have.

Date/Time: Wednesday, October 23, 2013 at 12:00 pm Central Standard Time (Chicago)

To register for this online event:

  1. Click here to visit our Registration Page
  2. Click on Registration.
  3. On the Registration form, enter your information and click “Submit”.

registration button for hybrid webinar

3. What’s Hot on Social Media: The Best Records Management Resources

It can be hard to keep up with all the great records management information out there on various social media channels. Every month we bring you a round-up of what is hot so you don’t miss a thing!

This month we feature our top blog: 6 Steps to Improve Your File Classification, which was very popular with our readers.

You can read the full post here.

4. NEW: Check out Our Hybrid Records Presentation on Slideshare!

We often get requests for the slide decks we use in presentations, webinars and so on, so we’ve started putting the best of them on Slideshare!

You can view our latest Slideshare presentation here: Understanding the Hybrid Environment – An Introduction for Records Managers.

5. The Offsite Box Audit: Know What’s Inside

How many boxes do you have sitting in offsite records storage?

The “out of sight, out of mind” approach to offsite storage can quickly turn into a costly problem. Organizations with unidentified or poorly identified boxes expose themselves to several business risks, including:

  • Unnecessary operational costs
  • Non-compliance
  • Increased legal costs in the event of discovery

By properly identifying your offsite records, you can reduce exposure, save costs, and be ready for organizational changes. It all starts with knowing what’s in the box.

If your organization is acquiring or selling a division, moving offices, or just needs to reduce records storage costs, it could be time for an offsite box audit.

Find out how TAB can help.

6. What Your Colleagues Are Downloading

Here are some of our popular downloads.

WEBINAR: What We’ve Learned from Hundreds of Imaging and Conversion Projects

What is the key to success with document imaging and conversion? Planning.

In this webinar we cover steps that you can take to help you put the right plan in place and make your document conversion project a smooth one. If you are thinking about converting your paper documents to electronic formats, you don’t have to do it alone.

Learn from our imaging experience – watch the webinar here.

How Metadata Works with Records Management

Metadata is a hot topic in today’s records management environment, and it’s no wonder since it is such an effective way to manage and locate records. When combined with existing RM practices, metadata can greatly improve how you search for and retrieve all of your physical and electronic records.

In this white paper, we explore how metadata can work with your existing RM practices to improve overall efficiency.

Get it here.


September 2013: In This Issue
NEW Resource:  Reducing Offsite Storage CostsUpcoming WEBINAR:  Learn More About Reducing Offsite Storage SpendHot on Social Media!

Check Us Out on Slideshare!

The Offsite Box Audit

What Your Colleagues Are Reading

Top Downloads
Webinar On-Demand: What We’ve Learned from Hundreds of Imaging and Conversion ProjectsHow Metadata Works with Records Management
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